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Project Assistant Job at Catholic Relief Services – CRS

About CRS

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS’s Agriculture and Livelihoods team supports farming communities using our Pathway to Prosperity approach, which enables rural families to increase their productivity within sustainable landscapes, achieve a living income and build more resilient communities.

Position Title:                 Project Assistant

Required Number:        One

Department:                  Joint Emergency Operation Program (JEOP)

Duty Station:                  CRS Ethiopia/Addis Ababa

Employment Term:       Indefinite term, contingent upon funding of the program

Reports To:                     Deputy Chief of Party Operations

Application Deadline:   November 14, 2022

Job Summary:  

Provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Joint Emergency Operation’s objective of serving acutely food insecure individuals. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in provision of high-quality programming.

Job Responsibilities:

  • Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
  • Collect information on staff capacity needs and technical assistance needs of partner organizations and monitor capacity building and technical support activities to ensure effective impact.
  • Support input data, information and documents into database ensuring accessibility and reliability of information under the guidance of ICT4D and DCOP/operation
  • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
  • Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. hotel and flight booking, payment requests, travel authorizations, travel advances, visas, periderm payments etc.). Travel to the field as required to support operational needs of training/learning events outside of Addis.
  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
  • Compile data perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
  • Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
  • Prepare RFGS for procurement of services, goods and works on Insight for the program,
  • Perform related activities up on request

Typical Background, Experience & Requirements:

Education and Experience

  • Completion of 1st Degree or Completion of College Diploma (Social or Natural Science)
  • 2 years' experience for BA/BSC Degree or 6 years' experience for diploma
  • Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
  • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
  • Experience in MS Office package (Excel, outlook Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Personal Skills

  • Good relationship management skills and the ability to work closely with local partners
  • Attention to insights, accuracy and timeliness in executing assigned responsibilities
  • Good time management skills with ability to work on multiple tasks
  • Strong customer service orientation with good communication and interpersonal skills
  • Proactive, resourceful, solutions oriented and results-oriented

Required/Desired Foreign Language: English

Travel Required: maximum 25%

Key Working Relationships:

Supervisory: NA

Internal: JEOP team, Operations staff (Finance, Supply Chain/Admin, IT), other CP program staff (RFSA, Emergency, other program departments).

External:  JEOP consortium members, church partners, UN stakeholders (OCHA, WFP), other humanitarian stakeholders.

 

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

· Integrity  

· Continuous Improvement & Innovation 

· Builds Relationships  

· Develops Talent 

· Strategic Mindset 

· Accountability & Stewardship

You should fill the application form through this link: https://form.jotform.com/223074747148561 and attach your up-to-date CV on/before the application deadline October 28, 2022.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are strongly encouraged to apply** 

CRS is committed to maintaining a diverse talented workforce.



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