Project Admin Officer (2)- FSD Job at Farm Africa

JOB TITLE: Project Admin Officer (2)- FSD

REPORTS TO: FSD Program Field Coordinator at Negelle/ Deputy Coordinator at Bale Robe

REPORTING TO POSTHOLDER: Office Assistants, Drivers 

LOCATION Field Offices (Bale Robe and Negelle Borana)

DURATION & HOURS: as much as 31 December 2025 with 60 work days probationary interval

The Admin Officer place is a part of Corporate Services at discipline places of work instantly reporting to Project Coordinator and has matrix reporting relation with HCS. The admin officer will guarantee easy operating of the challenge workplace help features by means of administration of workplace amenities, procurement, logistics, shops, HR and money disbursement-related actions. The Officer will administer and handle assets together with personnel in response to the challenge proposal and annual funds. 

Key areas of Responsibility are:

• Plan and handle help features on the discipline workplace 
• Work intently with the Field Office Project Coordinator and Country Office Corporate Services Team
• Support implementation of Farm Africa’s discipline workers handbook, procurement, logistics, and IT insurance policies/manuals   

Procurement  

• Responsible for facilitating & dealing with all procurements of the sphere workplace 
• Ensure the well timed procurement and distribution of things to the required location
• Compile all related procurement paperwork for cost processing and sustaining an auditable file
• Ensure all procurement governance necessities are in place together with procurement committee formation  
• Liaison with CO-Procurement Manager & comply with up all procurements of the challenge   to be made at CO degree or must get approval from CO
• Support the PC/Team Leader at FO in making ready procurement plans often

Logistics 

• Handle FO logistic service together with actions of individuals and program provides, and experiences to the CO Logistic Manager
• Ensure car insurance coverage and annual inspection are intact and registered well timed
• Ensure well timed and applicable upkeep of automobiles and bikes
• Monitor fleet prices and security necessities constantly and ship periodic experiences to CO Logistics Manager
• Manage accident experiences and offered expedited help as wanted.
• Management of workers and guests’ motion plans.
• Ensure belongings administration in a correct degree, facilitate periodic inventory-taking and reporting to CO Logistics supervisor.  

Human useful resource   

• Assist in workers recruitment, improvement, and disciplinary points
• Assist HRM by following up on employment contracts (for these workers at FO), and personnel information, depart administration, and different HR information/actions
• Ensure all discipline workers getting HR providers together with pension, insurance coverage, and different requested helps    

Administration

• Ensure a clear and conducive workers working setting  
• Manage the operations of the challenge compound by liaising with the Leaser 
• Ensure IT helps are in place and correct together with pc provision, MS outlook, MS Teams, storage and required workplace tools
• Responsible for all discipline workplace correspondences and submitting them correctly
• Ensure FO operations of phone, electrical energy and water in addition to invoice administration
•  Manage the petty money or disbursement actions as wanted
•  Perform all different duties as requested by Line Manager

These important features are to not be interpreted as an entire assertion of all duties carried out. Employees will likely be required to carry out different job-related duties as required. All work obligations are topic to having efficiency targets and/or targets established.

Our Values

Investing in smallholder farming is the primary technique to fight poverty in rural Africa. Farm Africa is a number one NGO specialising in rising agriculture, defending the setting and growing companies in rural Africa.

EXPERT: Expertise and insightful evidence-based options are on the coronary heart of every thing Farm Africa does. 

GROUNDED: Our groups and companions work intently with native communities, partaking them in each degree of decision-making. 

IMPACTFUL: We ship long-lasting change for farmers, their households, and the environments they reside in. 

BOLD: We mannequin progressive approaches and will not be afraid to problem methods which can be failing.